For Fire & EMS Departments
Your station's public communications are records. Be ready to produce them.
The posts, comments, and messages your department shares with the community are subject to state open-records law. Sharp Archive captures them all automatically — across 23+ channels — and keeps them in tamper-evident, searchable format, at the lowest price, with no long-term contract.
- Listed in the FINRA Compliance Vendor Directory
- Built for open-records law
- 23+ Platforms
Public communication is part of the job — and part of the record.
Fire and EMS departments use social media to share safety information, recruit volunteers, and stay connected to the community. Every one of those public communications is a record your state may require you to retain — and to produce on request, even after it's edited or deleted.
Capture everything, automatically
Posts, comments, messages, and media across your station's channels — captured in real time, including content that's later edited or deleted.
Answer requests in minutes
Full audit trails and search by date, channel, or keyword mean producing records for an open-records request takes minutes, not days.
Priced for public budgets
The lowest price in the category, month-to-month, with no long-term contract and free data export anytime.
What we archive for your department
All the public-facing communications your station sends, captured in one searchable archive.
Social media
Facebook, X, Instagram, YouTube, and more — posts, comments, reactions, photos, and video, captured as they appeared.
Microsoft 365 / Exchange and Google Workspace — the official correspondence your department sends and receives.
Text & messaging
SMS and business messaging your department uses to coordinate and to reach the public.
Website
Point-in-time snapshots of your public-facing site — so you can show what was posted, and when.
Set up in 5 minutes
Connect your channels
Authorize your station's social accounts, email, and website once. No IT project, no software to install.
Archiving runs on its own
Sharp Archive captures every post, comment, and message automatically and preserves it in tamper-evident format.
Produce records on demand
Search, review, and export exactly what a request calls for — with the audit trail to back it up.
Intelligent Monitoring
Get alerted to what matters — not to everything.
Teams switching from other archivers tell us the same thing: their old system flags everything, so staff spend their time clearing noise — and the comment that actually matters gets buried with the rest.
Sharp Archive scans content as it's archived — across all 23+ channels — and checks it against the rules and policies that apply to your department. Content gets a risk score, and only higher-risk items surface for review. Your team looks at what's actually a concern, not every routine post.
Scan on capture
Every post, comment, and message is analyzed the moment it's archived — across all your station's channels.
Score against the rules
Content is checked against the policies and regulations that apply to you and assigned a risk score, with concerning language highlighted.
Surface only what's flagged
When content crosses the risk threshold, your team is notified — so review time goes to genuine concerns, not routine activity.
Switching costs you nothing to start
30-day free trial
Archive your station's channels for 30 days. No credit card, no commitment. See exactly how records production works before you decide.
No-cost startup
No setup fees, no onboarding charges, no implementation invoice. Connect your channels and archiving begins the same day.
10% below any quote
Send us a quote from any vendor — Smarsh, ArchiveSocial, CivicPlus, anyone. We come in 10% under it for your full term.
Locked into another vendor? If your contract has six months or less remaining, we cover Sharp Archive at no cost until it expires. Payments only begin when your old contract runs out — so you never pay for two systems at once.
Common questions from fire & EMS departments
Are fire stations really required to archive social media?
In most states, public-facing communications from a government body — including social media posts and comments — are public records subject to retention and open-records requests. Requirements vary by state, so check your local records-retention schedule, but if your department posts publicly, it's almost always in scope.
What if a comment or post is deleted?
Sharp Archive captures content in real time and preserves it even after it's edited or deleted — so the original record survives. That's exactly the content an open-records request is most likely to ask about.
How is this priced for a small department?
Usage-based pricing by the number of feeds (accounts) you connect, month-to-month, with no long-term contract. We aim to be the lowest price in the category, and your data exports free anytime.
Do we need our IT person to set it up?
No. You authorize your accounts in a few clicks — there's no software to install and nothing for your web team to maintain. Most departments are archiving the same day.
What does Sharp Archive not do?
Sharp Archive archives your communications — social, email, text, and website. It's not a records-management, dispatch, or data-recovery system, and doesn't store incident reports or personnel files. It keeps a complete, searchable record of what your department communicated to the public.
Be ready for the next records request before it arrives.
Start free, pay nothing to set up, and beat any quote you have by 10%. Connect your station's channels and see your archive working.
Listed in the FINRA Compliance Vendor Directory · Built for open-records law · 23+ Platforms